It’s an unfortunate thing that most people are unaware of the countless benefits of data cleansing. Most people don’t bother cleaning their data on a regular basis because they aren’t aware of how important it is to do so. Data quality software has countless advantages from increasing your business to safeguarding your clients. If you’re wondering what these benefits are, we have put together a list for you.
Gets Rid Of Repeat Data
One main problem that most people face with large amounts of data is repetition. Repetitive data can prove to be a nightmare for multiple reasons. If you want high productivity in your organisation, you need to ensure that the data is accurate and important. Unnecessary data will just end up doubling the work of your employees’ and reducing their productivity. Regular data cleansing will enable you to get rid of repetitive data and retain important and accurate data only.
Reduces Space Consumption On Your System
Another reason why data cleansing is important and essential is because it reduces the space consumption on your system. If you have repetitive and unnecessary data that is of no use, you are only using up storage space on your system. As you get new additional data, the storage will get completely filled up and you will eventually need to spend money for external storage. The best way to prevent this is to do regular data cleansing so that space on your system is freed up when you delete unnecessary information. The free space can then be used for new data.
Makes Customers Happy
Imagine if you were repeatedly and regularly giving a particular company business but this company didn’t spell your name right on bills and invoices or sent out your bills to the wrong address every time and so on. Wouldn’t you find that extremely putting off? Well, this is exactly what happens when data cleansing isn’t done. If you don’t regularly update customer records and details, you will end up having inaccurate information about your existing customers. Calling a customer with the incorrect name or spelling out his name wrong on an invoice would only put the customer off. You can actually prevent such embarrassing situations by regularly updating records and cleaning out unnecessary data.
Helps To Manage Manufacturing Better
Did you know that data cleansing can help you manage your manufacturing numbers in a better and more financially productive way? If you have a manufacturing business that manufactures goods on the basis of demand, you definitely need to keep your data up to date. Your data will be able to gauge the approximate demand for the number of goods that need to be manufactured. If your data is only incorrect, you will end up overproducing or under producing goods. If you overproduce goods you will have to find a place to store them and the additional storage cost will increase your overall cost. However, if your data is up to date and it is regularly cleansed, you will be accurate with your manufacturing numbers.
Quicker Customer Conversion Rate
Data cleansing can make it quick and easy for your employees to convert potential customers to confirmed customers. Imagine if you had a telemarketing company and the data being used by the employees for cold calling was old. Two things would happen. Firstly, the employees would just end up calling the same uninterested clients over and over again and get negative responses. Second, they wouldn’t be able convert any prospects because the data is old and the prospects have already said they aren’t interested. On the other hand, if your data is consistently and regularly cleansed and updated, your employees will be provided with fresh cold calling lists every time and they would be able to have a much higher customer conversion rate.
Employees Will Be Able To Work Better
If you want to gain maximum productivity from employees, then you definitely need to get data cleansing done on a regular basis. If your employees are going to be stuck with the same and repetitive information and data, their productivity is going to drop drastically. Imagine if the employees of a telemarketing service are calling the same list of contacts over and over and just getting negative responses. However, if the data is regularly cleansed and updated, not only will employees work better, but they will be far more productive when the data that they are using is accurate and up to date. If an employee isn’t able to achieve his maximum productivity due to lack of data cleansing, he or she will only get frustrated over a period of time. This lack of productivity will further result in lack of job satisfaction. A dissatisfied employee or group of employees will only end up being detrimental to the overall health of the organisation.
Can Safeguard Customers Incase Of Mishaps
Having an up to date database can help safeguard customers in the event of a mishap. Take for example if you have a website that has suddenly got hacked and all the data has been destroyed. If you had backed up that data on a private server in advance and the data was cleansed and up to date, then all you needed to do was extract the data from the private server and start up your portal again. Now when a web page or system gets hacked, you need to have up to date and regularly cleansed data to be able to pull out the backup and instantly start contacting customers to inform them of the security breach. In some instances the customers are able to take certain steps to instantly safeguard their information that may have been compromised. If you haven’t cleansed your data, you won’t be able to contact all the important customers from the database in a timely manner and it may end up costing your customers money and it may end up costing you the customers. Hence, data cleansing is absolutely essential and necessary