Every task that involves human intervention is subjected to committing mistakes. These human flaws can lead to major business losses, reduce productivity, and delay in completing tasks.
Ever wondered about a scenario where a task can be completed without a human being interfering in it. A program or robot can complete all the boring tasks like sending emails, data entry, etc.
That’s where the role of workflow automation comes in. Pondering, what is workflow automation? Do not worry, this brief write-up will provide you with a fairly good idea about it, its working and the benefits it can leverage to your business.
What Actually Is Workflow Automation?
Workflow automation is a computer program that can automate and complete a task or series of tasks assigned to it. These workflow automation programs work by setting some logic and rules, that are based on the existing business structure and governance. After setting the predefined conditions, the program can do any allocated job, like scheduling tasks for other team members, setting up reminders, sending emails, and much more, all by itself.
Moreover, one primary goal of workflow automation is to ensure that all the workers are assigned the right tasks, and are provided with all the resources to complete that job.
Workflow automation allows firms to standardize work, assuring that predefined business standards and compliance requirements are followed, reducing or eliminating discrepancies and diversions from the actual job, and enabling visibility and responsibility at every level of the automated process.
Hope that it gives the answer to the most asked question, what is workflow automation?
How It Can Benefit The Business?
1. Reduced error rates
It’s in human blood to commit mistakes, these can be due to several reasons. However, machines or programs can never do that, because they are designed that way. Programs are coded, they will do whatever they are asked for, provided they have the necessary permission and the resources to do that.
Workflow automation programs, for example, can never be late in sending email when instructed to do so at 12 noon. They will not forget to do that under work pressure or the influence of performing other chores like people usually do.
Additionally, all the assigned tasks are completed in the order in which they are to be accomplished without any discrepancy.
2. Enhanced Productivity
With the rate of making discrepancies being reduced, the efficiency of completing the assigned work increases. Furthermore, the pace at which the work is to be done earlier is noticed to be completed in a reduced time window after the automation of the intermediate processes. After the work is being automated, a lot of time of updating every team member about the task is saved and leveraged to the workflow program itself. Employees can themselves track the progress in the workflow program window and take further actions accordingly.
3. Increased transparency and connectivity
By now, you must be very well aware of “what is workflow automation”, and the benefits it is extending to businesses. However, one major advantage of the workflow system that has not been discussed till now is its capability of enhancing transparency and establishing a better connection between employees and other software tools used.
Since workflow systems can automate the process of assigning tasks to every individual, so no two people are assigned the same work, everyone is aware of every other person’s task and the progress of each individual is updated in the system itself.
Moreover, these automation systems can be used to connect people and software as well. These systems collect data from various software and execute processes amongst them. Most tasks need the usage of more than one application by employees. Workflow systems serve as intermediaries, passing the ball.
Workflow automation systems have extended great usability for all small as well as large-sized businesses, as it provides the means to keep track of the progress of all the employees in real-time, based on which their productivity can be interpreted. Furthermore, discrepancies being reduced and better communication of work among employees and all other software tools being established, the work tends to be completed at a faster rate with increased efficiency. All these benefits of automated workflow lead an enterprise to a more prosperous future.