Seemingly good projects are something that look effortless, however they involved a great deal of hard work.
A well-managed project aids in sorting out all the parts of a course. If a person knows the magic tricks of managing a project, he’ll get to know the concepts at each step. These are the magic tricks that are almost similar in every project, no matter what. Since all the projects can be done effectively using the same steps, accredited universities in UAE have discussed them as follows:
- Create a schedule
It goes without saying that a schedule is something a fancy way of saying that you manage a huge to-do list with complete dates. Plus, it is a thing that cannot be done in a hurry since your schedule is the foundation of your project. Hence it is the time to put a lot of efforts to turn your planning into reality.
The way you can do it at best is by creating a calendar; whether on a spreadsheet where all the dates between now, about a month after the end of project will be noticed. Now, you need to fill in all the dates and set our deadlines on how long it will be taking to achieve each objective and what earliest you can start working on things.
- Assign Tasks
Now that you have you time, it is the time to begin doing all of the tasks. If would be silly depending on the team that they have a list of everything that is needed to be done. It is because they’ll sort it all out between them and ensure to get all the easy tasks by leaving the dull one for the most conscientious member of the group to be done at the last moment.
Hence it is good to assign them tasks all by yourself. That way, you’ll assign all the fun and boring tasks amongst them equally.
- Monitor and Document Progress, and Make Adjustments
Now it is the point of time when you actually start working on your project. Also, all the planning pays off on the already allocated tasks by beginning the project. If everything, at this stage goes perfectly, then your planning has gone perfectly of course. Since your role now is to monitor and document the overall progress along with getting all the things done that you set for later stage. That means, you are keeping all the schedules along with your team updated – keeping record of the tasks which have been accomplished.
Certainly, you’ll be making some adjustments as well. Here’ll be a few tasks that you may have scheduled earlier, which will run over and eventually have a knock-on effect after some time. In such circumstances, you either need to constrain some of your resources in ways. But if you have planned things appropriately, you obviously know about the things that might be going well and what are needed to be reorganized.
- Update the Team
If you know well about everything that is going on, that doesn’t mean everyone else does too. It should be your aim to keep everyone updated. Better off, make it a general rule that everyone keep on checking their emails, and showing up in meetings on time. If you always keep on updating them through meetings and emails, they won’t be able to understand thoroughly about what’s going on. Simply, add another medium like Instant messages.
- Manage Expectations
It is a key skill of a project manager that he is always concise and informative. However, he has set some objectives, there are still some people who come up with the kind of expectations that are unrealistic. And such expectations of theirs are challenging to manage.
Now, your part as a project manager is to keep a check on these expectations. In which your schedule is a vital tool that acquaints you about certain tasks’ accomplishment and gives information that there is no need to pressurize anyone. What really matters is the completion of task on time.
- Wrap up Everything, Celebrate and evaluate
When your project is completed, make it a wrap. It is the time when you evaluate things and celebrate. Overview the project and get to know what went right and wrong, and what things could be done better. Also, going back to your objectives help in knowing if you have achieve them or not. Such evaluations help in improving your work as a whole.
